Position: Assistant Property Manager
Brand Real Estate Services is an established full-service commercial real estate firm committed to the success of our clients. We are strategic stewards of a diverse portfolio of over four million square feet of retail centers, office buildings, flex properties and land through the Southeast. Our uniform commitment to client service and entrepreneurial spirit set us apart. We specialize in asset and property management, landlord leasing, tenant representation, investment sales, as well as construction and redevelopment in partnership with our sister company, Brand Properties.
The assistant property manager is responsible for assisting the property management team in the overall administration and operation of the properties with respect to the organization of vendors/contractors, owner and tenant information, and policies and procedures.
Summary of Primary Responsibilities:
Reviews vendor/contractor invoices for accuracy as needed/when requested and facilitates preparation and manager approval in order to facilitate prompt payment.
Supports as necessary the accounting team and/or property manager in investigating tenant delinquencies by contacting the tenant and/or accounting in order to ensure prompt payment or to learn the status of the delinquencies.
Assists in preparing the annual budget for the properties by gathering and organizing expense information throughout the year and calculating future expenses based on this historical information.
Acts as back-up to the various property managers when they are out of the office for extended periods.
Assists in preparation of or prepares monthly property financial reports as requested
Carries out mailings (e.g., SNDAs, Estoppels, Move-In/Commencement letters)
Tracks and follows up on Certificates of Insurance
Implements and Manages Building Engines
Sets up utilities at new properties and tracks and follows up on tenant HVAC maintenance contracts
Transitions hard copy files to e-filing system
Organizes vendor/contractor databases
Updates and distributes monthly property management lists
Fields/screens calls to PM department coming from reception.
Supports the preparation of annual operating expense, CAM, Tax and insurance reconciliations as requested
Carries out Assistant Property Manager responsibilities for One Sugarloaf Center
Other duties as assigned
Four year degree preferred; three years relevant work experience
Must be a self-starter, self-disciplined, and highly organized
Proficient in certificates of insurance, invoice processing, Microsoft Word, Outlook, Excel and MRI
Excellent verbal and written communication skills
Dependable, strong work ethic and ability to work well with clients and BRES team
Interested parties, please respond to firstname.lastname@example.org